Executive Management Support Specialist

The Opportunity:  

In executive management support, you know the complexities of supporting client needs on a day-to-day basis. Many organizations require a significant investment of limited resources, and it’s imperative to keep our clients on a productive path. Whether fulfilling an immediate task, recognizing a mission gap and recommending a solution, or flexing to support an emerging requirement, our clients need a consultant who will take the time to learn the complexities of their mission and become a strong member of the team. That’s why we need you, an Executive Assistant, who can ensure success through careful prioritization and effective communication.

On our team, you’ll support office leadership at the Defense Advanced Research Projects Agency (DARPA). You’ll work with your Microsystems Technology Office (MTO) colleagues to ensure our key customer accomplishes its mission goals. Your attention to detail, flexibility, communication skills, understanding of the client mission, and problem-solving will enable the mission's success.

The real power of project management comes from communication to ensure the program achieves its goals and meets our quality standards. At Booz Allen, we recognize that we must continuously grow as a team to bring the best support to our clients, so here you’ll have all the resources to succeed. This is a chance to influence a meaningful mission while learning how to develop and maintain program strategy.

Work with us and help make sure our key customer accomplishes its mission goals as we improve mission-critical processes.

Join us. The world can’t wait.

You Have: 

• Experience as the primary point of contact for tracking and scheduling short-term and long-term meetings for office leadership

• Ability to schedule, organize, and manage internal and external meetings in a dynamic environment, including managing preparations and meeting logistics, such as printing and coordinating relevant materials and ensuring the meeting room is prepared accordingly

• Ability to anticipate office leadership’s needs on a day-to-day basis and provide real-time support when unexpected issues and challenges arise

• Ability to work closely with colleagues to manage invitations and higher-level engagements for office leadership, ensuring they have received the necessary materials to prepare for all upcoming engagements

• Ability to regularly interact with high-level internal and external government officials by understanding DARPA’s organizational structure and maintaining professional relations

• Ability to submit visit authorization requests and support onboarding and offboarding processes for office staff

• Ability to support other administrative tasks, such as ensuring packages are signed by office leadership in a timely manner, making sure leave slips are submitted appropriately, providing office leadership with office supplies as needed, and assisting office leadership with IT updates and issues as they arise

• Ability to provide backup support for arranging travel for office leadership, including submitting necessary travel authorizations, vouchers, and orders in the Defense Travel System (DTS)

• Secret clearance

• Associate’s degree

Nice If You Have: 

• Experience supporting work at Defense Advanced Research Projects Agency (DARPA), Advanced Research Projects Agency-Energy (ARPA-E), or Intelligence Advanced Research Projects Activity (IARPA)

• Experience with working in a federal agency

• Top Secret clearance

• Bachelor's degree

Clearance: 

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.  

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $54,000.00 to $123,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

EEO Commitment

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.