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Executive Assistant, Senior in McLean, VA at Booz Allen Hamilton Inc.

Date Posted: 4/19/2019

Job Snapshot

Job Description

Job Number: R0050421

Executive Assistant, Senior

Key Role:

Perform a variety of complex and routine administrative and secretarial duties with minimal supervision for two to three principals in compliance with oral and written guidance and policies. Execute independent decisions within established guidelines and perform a full range of administrative services, including organizing logistics and details for a heavy travel schedule, handling heavy calendar organization and management, such as deconflicting competing appointments, and completing expense reports. Assist the executive with managing and prioritizing the daily workload and adjusting for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence. Oversee processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities. Pay strict attention to detail and take a proactive approach to all tasks and interactions. Review and provide input on the team’s correspondence and documentation, prepare expense reports in compliance with policy, provide guidance to the executive, apply detailed knowledge of the firm’s operations, organizational procedures, and personnel, and serve as a point of contact with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines. This role is open to applicants in both the Washington Metro and New York City areas and flexible location for either region.

Basic Qualifications:
-5+ years of experience with providing administrative support in a corporate environment
-Experience with managing two very busy executive calendars simultaneously, making domestic travel arrangements, and managing expense reports
-Experience with advanced Microsoft Office work, including Word, Excel, Outlook, and PowerPoint
-Ability to provide seamless support to multiple local and virtual senior-level executives and staff as needed, be self-motivated, work independently, collaborate as part of a team to achieve business goals, and multi-task independently in a fast-paced environment
-Ability to proofread for grammar and punctuation with a high level of accuracy
-Ability to interact with internal and external senior-level executives and their assistants in an effective and professional manner and be proactive in anticipating business and administrative needs
-HS diploma or GED

Additional Qualifications:
-Experience with providing senior executive-level support in a management consulting firm

-Experience with SharePoint site management
-Possession of excellent oral and written communication skills
-BA or BS degree

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