Executive Assistant, Senior in New York, NY at Booz Allen Hamilton Inc.

Date Posted: 4/16/2018

Job Snapshot

Job Description

Job Number: R0026748

Executive Assistant, Senior

Key Role:

Maintain responsibility for organizing, prioritizing, and scheduling for a senior vice president (SVP) located in the Booz Allen Hamilton New York, NY office. Perform a variety of complex and routine administrative and secretarial duties with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines, and perform a full range of administrative services, including organizing logistics for a heavy travel schedule, making appointments, scheduling meetings, and completing extensive expense reports in a timely manner. Assist the executive with managing and prioritizing the daily workload around emerging fire drills, including preparing meeting materials, maintaining continuity of office in the executive's absence, and overseeing and managing processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities as they are rolled out and completed by staff. Report to the lead SVP of the New York office, exhibit leadership expertise in his absence with the staff and other administrative assistants in that office, and perform as a point of contact from other office localities. Review and provide input on the team’s submission of materials for these processes, review expense reports for compliance to policy, provide guidance to the executive, apply detailed knowledge of the firm’s operations, organizational procedures, and personnel, and serve as a team player within the home team, administrative assistant team, and in interactions with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead firm or team initiatives, as needed, and take the initiative to improve, and in some cases lead operations and office conditions within established guidelines. Display and execute intent for self-improvement, pay strict attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines.

Basic Qualifications:
-8+ years of experience with providing senior executive-level administrative support in a large, corporate environment
-Experience with managing a calendar, making domestic and international travel arrangements, and managing expense reports
-Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an expert level
-Ability to provide seamless support to senior-level executives, be self-motivated, work independent, collaborate as part of a team to achieve business goals, and multi-task independently in a fast-paced environment
-Ability to proofread for grammar and punctuation with a high level of accuracy
-Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs

Additional Qualifications:
-Experience with providing senior executive-level support in a management consulting firm
-Possession of excellent oral and written communication skills
-BA or BS degree

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