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Executive Assistant, Senior in McLean, VA at Booz Allen Hamilton Inc.

Date Posted: 12/7/2018

Job Snapshot

Job Description

Job Number: R0042000

Executive Assistant, Senior

Key Role:

Leverage a requisite level of discretion, professional maturity, and knowledge of the firm while performing a variety of complex and routine administrative and secretarial duties with minimal supervision for two principals and serve as a backup to a Partner EA, as needed. Perform duties in compliance with written and oral guidance and policies, execute independent decisions within established guidelines, and perform a full range of administrative services, including assisting with Microsoft PowerPoint presentations and meeting prep materials, making travel arrangements, organizing and managing calendars, and completing expense reports. Assist the principals with managing and prioritizing the daily workload and adjusting for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence. Oversee processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities, pay strict attention to detail when composing and proofing materials, establish priorities, and meet deadlines. Review and provide input on the team’s correspondence and documentation, provide guidance to the executive, apply detailed knowledge of the firm’s operations, organizational procedures, and personnel, and serve as a point of contact with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take the initiative to improve operations and office best practices within established guidelines.

Basic Qualifications:
-7+ years of experience with providing executive-level administrative support in a large, corporate environment
-Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an advanced level
-Ability to prioritize and re-prioritize action items due to the changing needs of the executive and team, respond to requests timely and thoroughly, be proactive in anticipating business and administrative needs, be self-motivated, work independently, collaborate as part of a team to achieve business goals, and multi-task independently in a fast-paced environment
-Ability to prepare correspondence for executives in coordination with the marketing and communications team, including follow up responses to invitations, meeting requests, biographies, and announcements
-Ability to proofread documents for grammar and punctuation with a high level of accuracy and interact effectively with internal and external senior-level executives and their assistants in a professional manner
-HS diploma or GED

Additional Qualifications:
-Experience with providing senior executive-level support in a management consulting firm
-Experience with SharePoint site management and Diligent Board Books
-BA or BS degree

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