Executive Assistant, Senior in McLean, VA at Booz Allen Hamilton Inc.

Date Posted: 4/16/2018

Job Snapshot

Job Description

Job Number: R0026883

Executive Assistant, Senior

Key Role:
Provide administrative support for a vice president and their team, including conducting complex calendaring, client interfacing for scheduling, and performing a variety of complex and routine administrative duties with little or no supervision in compliance with oral and written guidance and policies. Maintain responsibility for coordinating the VP’s schedules, meetings, travel arrangements, and teleconferences and prepare timely and accurate expense reports and correspondence. Maintain communication with the executive via text or e-mail to ensure they keep to their schedules and are made aware of schedule changes throughout the day, as needed. Oversee and manage processes tied to ensuring compliance, assessment, and budget, ensure other administrative activities are rolled out and completed by staff, and review and provide input on team submission of materials for both processes and expense reports. Apply detailed knowledge of firm operations, organizational procedures, and personnel and serve as a team player within the broader team and during interaction with the other administrative and leadership teams. Improve administrative and operations within established guidelines, display and execute intent for self-improvement, perform general office duties, work with strict attention to detail when composing, typing, and proofing materials, establish priorities, and meet deadlines.

Basic Qualifications:
-8+ years of experience with providing executive-level administrative support in a large, corporate environment
-Experience with managing a calendar, making travel arrangements, and managing expense reports
-Experience with Microsoft Office at an expert level, including Word, Excel, PowerPoint, and Outlook
-Ability to draft simple presentations and organization charts and proofread for grammar and punctuation with a high level of accuracy
-Ability to provide seamless support to local and virtual senior level executives, be self-motivated, work independently, and collaborate as part of a team to achieve business goals
-Ability to prioritize and multi-task independently in a fast-paced environment
-Ability to be proactive in anticipating business and administrative needs
-HS diploma or GED

Additional Qualifications:
-Possession of excellent oral and written communication skills
-BA or BS degree

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