Executive Assistant, Senior in Newport News, VA at Booz Allen Hamilton Inc.

Date Posted: 7/11/2018

Job Snapshot

Job Description

Job Number: R0032644

Executive Assistant, Senior

Key Role:

Maintain responsibility for organizing, prioritizing, and scheduling for two principals located in the Booz Allen Hamilton Newport News, VA campus office. Perform a variety of complex and routine administrative and secretarial duties with minimal or no supervision, in compliance with written and oral guidance and policies and execute independent decisions within established guidelines. Perform a full range of administrative services, including organizing a heavy domestic and international travel schedule, scheduling appointments and meetings, and completing expense reports. Assist the executive with managing and prioritizing daily workloads, including preparing meeting materials, maintaining responsibility of an office in the executive's absence, and overseeing and managing processes tied to compliance, annual summaries, budgets, on-boarding staff, and other administrative activities. Review and provide input on the team’s submission of materials for these processes, review expense reports for compliance with policy, provide guidance to the executive, and apply detailed knowledge of the firm’s operations, organizational procedures, and personnel, including serving as a team player within the home team, administrative assistant team, and in interaction with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead firm or team initiatives, as needed, and take the initiative to improve operations and office conditions within established guidelines. Display and execute intent for self-improvement, pay strict attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines.


Basic Qualifications:
-7+ years of experience with executive-level administrative support in a large corporate environment
-Experience with calendar management, scheduling domestic and international travel arrangements, and maintaining expense reports
-Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an expert level
-Ability to provide seamless support to local and virtual senior-level executives and be self-motivated

-Ability to work independently and collaboratively in a team to achieve business goals

-Ability to multi-task in a fast-paced environment
-Ability to proofread for grammar and punctuation with a high level of accuracy
-Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner

-Ability to proactively anticipate business and administrative needs

Additional Qualifications:
-Experience with providing senior executive-level support in a management consulting firm
-Possession of excellent oral and written communication skills
-BA or BS degree

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