Executive Assistant and Scheduler

The Opportunity:

To achieve an organization’s mission, leaders need strong team members with experience providing high-level administrative support to senior-level government officials. Whether providing administrative support or seamlessly managing complex schedules, our clients need someone who can anticipate the needs of a busy executive operating in a fast-paced government environment. That is why we need you, an experienced executive assistant who can provide strategic administrative and scheduling support to maximize operational efficiency.

As part of our team, you'll serve as a strategic administrative specialist, helping to accelerate better health outcomes for everyone. As an Executive Assistant and Scheduler, you’ll work with an exciting team to provide high-level operational and executive support in a demanding, fast-paced environment. You will serve as a trusted gatekeeper, ensuring the executive’s time and energy are optimized for maximum impact. You will help clients schedule meetings, respond to administrative tasks, and maintain confidential communications. You will be readily available to shift your focus to fulfill emerging requests and special projects. Your attention to detail, flexibility, strong communication skills, understanding of the international mission, and problem-solving skills will enable our client’s success.

What You’ll Work On:

• Proactively manage a complex and dynamic calendar, strategically prioritizing competing demands and requests for the director’s time.

• Work with internal team members to ensure briefing materials and agendas are prepared in advance of all meetings.

• Provide administrative support to leaders, including meeting scheduling, meeting minutes, and email management.

• Coordinate adaptive scheduling of internal and external meetings with senior-level leaders and other key stakeholders.

• Support administrative logistics around travel and events.

• Work with other front office staff to support office workflow and logistics.

• Support communication within executive teams and serve as a POC for incoming requests.

Join us. The world can’t wait.

You Have:

• 5+ years of experience providing administrative or scheduling support to senior leaders

• 3+ years of experience in federal contracting or government

• Experience providing executive support, including scheduling, following-up on travel arrangements, developing and editing communications, and interacting with several levels of personnel

• Experience with Microsoft Office, including Excel, Word, and PowerPoint

• Experience with scheduling software and tools

• Experience supporting an R&D agency or organization such as an ARPA organization, including DARPA or ARPA-E

• Associate’s degree

Nice If You Have:

• 7+ years of experience in administrative support, executive support, or scheduling

• Experience engaging a broad range of stakeholders, including U.S. and foreign government officials and private sector executives

• Ability to multitask and prioritize responsibilities to meet deadlines

• Ability to pay strict attention to detail

• Possession of excellent communication and organizational skills

• Master’s degree in a Business Support or Management field

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $39,600.00 to $81,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.