Events Program Planning Manager

Key Role:
Work with internal and external stakeholders to secure needed materials and services and develop and track short and long-term milestones. Act as the overall project or event functional services integrator and conduct research and recommends vendors based on analysis of at least three sources. Evaluate current planning procedures, recommend improvements, and implement solutions. Manage a staff of event program planners as well as an academic intern program, including creating and updating the assignment schedule for event program planners. Conduct performance evaluations of the event program planners and academic interns, create training materials for new event program planning employees, implement standardized training programs, and develop or implement execution standards for seminars. Analyze the development of and update standard operating procedures (SOP) for domestic and international events and conduct in-progress reviews (IPRs) and after action reviews (AARs) with event planners. Assist event program planners with travel requirements, including acquiring airline tickets, filing pre- and post-travel vouchers, compiling security information, and managing cable transmissions. This position requires the ability to travel to support international programs, including training staff to perform pre-, onsite, and post-international event requirements and provide summaries of activities and financial commitments on a weekly basis or as requested.

Basic Qualifications:

  • 2+ years of experience with planning domestic and international events throughout the Near East and South Asia (NESA) region
  • 1+ years of experience as a manager, including providing project information to senior officials for decisions, conducting functional coordination meetings, and managing workload schedules
  • Experience with working in a multi-cultural environment and interacting with persons in the NESA region
  • Knowledge of hotel and conferencing contracting structure details
  • Ability to work occasional evenings and weekends
  • Ability to contribute as a team player and use interpersonal expertise to solve problems in the U.S. and NESA regions
  • Ability to pay strict attention to detail
  • Ability to manage multiple tasks and meet deadlines
  • Secret clearance
  • BA or BS degree

Additional Qualifications:

  • Experience with security cooperation
  • Knowledge of Geographic Combatant Commands or Security Cooperation Offices
  • MA or MS degree

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.

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