Executive Assistant

Key Role:
Perform a variety of complex and routine administrative and secretarial duties with minimal supervision for two principals in compliance with oral and written guidance and policies, execute independent decisions within established guidelines, perform a full range of administrative services, including organizing a travel schedule and heavy calendar organization and management, such as scheduling meetings and understanding whether appointments should be scheduled with other team members, deconflict competing appointments, and complete expense reports. Assist the executive with managing and prioritizing the daily workload, adjust for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence. Oversee processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities. Pay strict attention to detail when composing and proofing materials, establish priorities, and meet deadlines. Review and provide input on the team’s correspondence and documentation, prepare expense reports in compliance with policy, provide guidance to the executive, apply detailed knowledge of the firm’s operations, organizational procedures, and personnel, and serve as a point of contact with the other administrative assistants and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take the initiative to improve operations and office best practices within established guidelines.

Basic Qualifications:

-5+ years of experience with providing executive-level administrative support in a large corporate environment

-Experience with calendar management, making domestic and international travel arrangements, managing and preparing expense reports, and planning meetings

-Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook

-Knowledge of business correspondence and drafting letters and communications

-Ability to be detail-oriented and proofread on grammar and punctuation with a high level of accuracy

-Ability to create presentations in Microsoft PowerPoint

-HS diploma or GED

Additional Qualifications:

-Ability to be collaborative and promote a team environment

-Ability to multi-task independently in a fast-paced environment

-Possession of excellent oral and written communication skills

-Possession of excellent analytical, organizational, and prioritization skills

-BA or BS degree preferred

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