Executive Assistant, Senior

Key Role:
Maintain responsibility for organizing, prioritizing, and scheduling for two principals. Perform a variety of complex and routine administrative and secretarial duties with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines, and perform a full range of administrative services, including organizing a travel schedule, managing and organizing a heavy calendar, completing expense reports, planning and executing offsite meetings, creating purchase requisitions and shepherding them through the entire process, and processing invoices. Assist the executive with managing and prioritizing the daily workload around emerging fire drills, including preparing meeting materials, maintaining continuity of office in the executive's absence and overseeing and managing processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities, as they are rolled out and completed by staff. Review and provide input on the team’s submission of materials for these processes, review expense reports for compliance with policy, provide guidance to the executive, apply detailed knowledge of the firm’s operations, organizational procedures, and personnel, and serve as a team player within the home team, administrative assistant team, and in interactions with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead firm or team initiatives, as needed, and take the initiative to improve operations and office conditions within established guidelines. Display and execute intent for self-improvement, pay strict attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines. Due to the nature of work performed within this facility, U.S. citizenship is required.

Basic Qualifications:
-5+ years of experience with providing administrative support in a very busy, complex, and professional environment
-Ability to manage multiple calendars simultaneously, make domestic and international travel arrangements, and manage expense reports
-Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook

-Ability to leverage corporate financial purchasing systems

-Ability to multi-task independently in a fast-paced environment, accomplishing tasks timely and with accuracy, providing value-added to the quality program
-Ability to proofread for grammar and punctuation with a high level of accuracy
-Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs

-HS diploma or GED

Additional Qualifications:
-Experience with providing senior executive-level support in a management consulting firm

-Possession of excellent oral and written communication skills
-AA or AS degree preferred; BA or BS degree a plus

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