Acquisition Process Coordinator

The Opportunity:  

Join our dynamic team and play a pivotal role in supporting the Defense Advanced Research Projects Agency (DARPA) as we attempt to tackle some of the world's toughest national security challenges. As an Acquisition Process Coordinator, you will be instrumental in streamlining and optimizing the acquisition process, ensuring compliance with regulations, and facilitating communication across various stakeholders. You will do all of this to support our client's groundbreaking programs, ensuring they stay on track and deliver impactful results.

You will be called upon to solve routine problems of limited scope and complexity by applying basic principles, theories, and concepts, possessing limited working and general industry knowledge. You will develop or contribute to solutions to a variety of problems of moderate scope and complexity, referring more complex issues to higher levels. You will prepare and send routine correspondence and respond in a timely and professional manner via email, mail, and telephone. You’ll coordinate with teammates to provide quick-turn responses to client data calls and provide additional administrative duties, as required. You’ll grow your acquisition and programmatic expertise regarding all statutory, regulatory, and policy updates impacting each program's success. From working with your team to creating and maintaining relationships with external stakeholders to obtaining concurrence, you’ll help deliver meaningful programmatic support.

The real impact of this Acquisition Process Coordinator role comes from clear communication to ensure the office's programs achieve their goals and meet our high-quality standards. At Booz Allen, we recognize that we must continuously grow as a team to bring the best support to our clients, so here you’ll have all the resources to succeed. This is a chance to influence meaningful programs while learning how to develop and maintain the office strategy. 

Work with us and help us as we improve the acquisition and programmatic process, enabling our mission-critical customers at DARPA to develop technologies that give national security leaders trusted, disruptive capabilities to win in all physical domains, including air, space, sea, and land, and across the spectrum of competition, from deterrence to high-end peer combat.

How You'll Contribute:

• Advise Program Managers (PMs) on the research and development acquisition process.

• Advise PMs and other support staff on processes and ensure quality assurance on all documents before submission.

• Manage the creation, revision, routing, and tracking of all acquisition documentation, including Broad Agency Announcements (BAAs), program solicitations, and justification and approval documents (J&As).

• Coordinate the scientific review process to ensure compliance with laws and regulations.

• Maintain up-to-date templates for required program documentation and make them accessible to PMs and other support staff.

• Update Standard Operating Procedures (SOPs) annually and as needed to reflect personnel changes or procedural updates.

• Coordinate seamlessly with DARPA leadership, program managers (PMs), Front Office staff, DARPA support offices, and external stakeholders throughout the program lifecycle.

• Become a subject matter expert on Department of Defense (DoD) and DARPA instructions, guides, policies, and templates.

• Provide regular updates to Front Office government clients on the status of submitted documents.

• Collect data, track, and analyze timeline metrics to identify areas for increased efficiency and process improvement.

Join us. The world can’t wait.

You Have: 

• 3+ years of experience in task and project management

• 2+ years of experience with the DoD

• Experience in Acquisition with Broad Agency Announcements (BAAs), Research Announcements (RAs), and Requests for Proposals (RFPs)

• Experience using Microsoft Office Suite, including Word, Excel, or PowerPoint

• Ability to track documents and follow actions through completion, as well as research and fact-check independently

• Ability to pay strict attention to detail and work independently while adhering to strict protocols

• Ability to work in a fast-paced environment, anticipate client needs, and be proactive in response

• Ability to work onsite in Arlington, VA

• Secret clearance

• Bachelor's degree

Nice If You Have: 

• 5+ years of experience in task and project management within a DoD work environment

• Knowledge of Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and DoD contracting

• Ability to display an adaptable approach to work, anticipating requirements and working efficiently under pressure

• Possession of excellent interpersonal and team-building skills

• Possession of excellent written and verbal communication skills, with a focus on clear and concise delivery

• Possession of excellent organizational skills

• TS/SCI clearance

• Master's degree

• PMP Certification

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; Secret clearance is required.  

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $55,200.00 to $126,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.