Onsite Travel and Administrative Support Specialist

The Opportunity: 

As an Onsite Travel and Administrative Support Specialist, you will manage various office functions, including client travel arrangements and reporting, visitor coordination, arranging meetings and video teleconferences, providing program and project office administrative support, analysis, report writing, action tracking, basic A/V setup, and reception duties onsite in a client facility. This role is crucial in ensuring the smooth operation of an office and providing a welcoming environment for both employees and visitors.  

You will leverage your excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. You’ll collaborate across a small pool of other administrative support professionals to meet business needs.

What You’ll Work On:  

• Work independently, cooperatively, and collaboratively with various levels of staff.

• Apply available technologies and tools to perform tasks efficiently.

• Analyze and update program documents and expenditure reports.

• Communicate effectively in all forms of correspondence.

• Proactively manage deadlines, track progress, and communicate reminders for relevant tasks.

• Organize and maintain electronic records.

• Prepare and process various forms.

• Ensure visitor access is properly managed.

• Greet and direct visitors to the appropriate sponsor and provide visitors with necessary information and assistance during their visit.

• Liaise with the Facilities Management team or contractors and other relevant corporate services.

• Provide virtual meeting coordination and support.

• Plan, coordinate, and execute office events and meetings.

• Set up and troubleshoot basic A/V equipment for meetings or events.

• Ensure the appropriate level of discretion while handling exposure to highly sensitive and confidential data at all times.

Join us. The world can’t wait.

You Have:

• Experience working in a professional office environment

• Experience with Microsoft Office, including Word, Excel, and PowerPoint

• Experience preparing and overseeing federal government travel arrangements

• Experience arranging meetings, conferences, and video teleconferences

• Experience with executive scheduling using Microsoft Outlook

• Experience using office equipment and A/V systems 

• Ability to work independently and as part of a team 

• Ability to solve problems

• Ability to obtain a Secret clearance

• HS diploma or GED

Nice If You Have:  

• Experience working in a client environment

• Ability to pay strict attention to detail

• Possession of excellent client service skills

• Possession of excellent organizational and multitasking skills 

• Possession of excellent interpersonal and verbal and written communication skills

• Bachelor’s degree

Clearance: 
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $48,000.00 to $98,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.